ClickUp vs. Trello: Which is the best platform?

Trying to choose between two project management tools can be a real head-scratcher. There’s budget, features, and usability to consider, along with compatibility with other key platforms you rely on to perform your work.

If you’re trying to decide between ClickUp vs. Trello, there are plenty of differences and similarities between them. ClickUp is touted as “one app to replace them all,” while Trello is known for its Kanban-style simplicity. Confused? Our guide breaks down everything you need to know before you dive in and invest. We also introduce monday work management as a powerful alternative that might be a better fit for your organization.

ClickUp vs. Trello: At a glance

Before we dig into the details, here’s the gist of ClickUp vs. Trello upfront:

ClickUp vs. Trello: Features

The right tool should offer features that align with your team’s workflow, making it easier to manage tasks, collaborate, and track progress toward goals. Let’s see how ClickUp and Trello’s features compare.

ClickUp features

ClickUp offers features that appeal to large teams managing multiple workflows from a single location. These include:

• Dashboard views like Gantt, Sprint, or Timeline, along with mind maps, workloads, tables, and more.
• Time tracking which is built into the platform to simplify client billing or project management.  
• Screen recording for capturing and sharing screens during tasks, enabling quick communication of complex instructions or providing feedback.
• Custom fields for specific projects or workflows, adding flexibility to tracking progress and organizing information.
• Whiteboards for brainstorming and organizing ideas, simplifying real-time collaboration with team members.

Trello features

Trello is a more stripped-back tool than ClickUp, but that doesn’t mean it’s less effective. Using a Kanban style, the platform offers:

• Boards, lists, and cards make up the basic structure of Trello, allowing users to organize tasks and projects with easy visualization. Boards represent projects, lists are different stages, and cards are specific tasks. Alternative views are available on premium accounts.
• Labels are available for easy organization and tracking of tasks. Teams can use color-coded labels to prioritize tasks, assign them to team members, or categorize them by type.
• Collaboration tools like comments, attachments, and mentions make it easy for teams to communicate and provide feedback on specific tasks or projects.
• Checklists within cards help break down larger tasks into smaller, manageable steps.
• Templates act as blueprints for recurring projects, allowing teams to save time and effort by creating a standard structure for similar tasks.

ClickUp vs. Trello: Integrations

ClickUp and Trello integrate with some of your favorite tools (including monday.com) to manage your work from one place.

ClickUp integrations

ClickUp supports 50+ native integrations with tools like Slack, HubSpot, Toggl Track, and GitHub but also links to Zapier for more than 1,000 more third-party integration options.

Trello integrations

Trello integrates with 200+ other tools across numerous categories, such as analytics, finance, sales, product & design, and more. The platform also offers Butler, an automation feature that creates rules to maximize the use of your integrations—for example, by sending an email notification to a team member when you move a card to a new list.

ClickUp vs. Trello: Pricing

ClickUp and Trello each offer a free plan and three premium pricing tiers. Here’s what you can expect at each level:

ClickUp pricing

• Free: Best for personal use. Includes unlimited tasks and free members, 100MB storage, whiteboards, Kanban boards, and in-app video recording.
• Unlimited: From $7 per member/mo, best for small teams. Includes unlimited storage, integrations, dashboards, Gantt charts, and custom fields.
• Business: From $12 per member/mo for mid-sized teams. Includes Google SSO, custom exporting, and advanced public sharing.
• Enterprise: Prices are available on request for multiple large teams. Includes white labeling, advanced permissions, enterprise API, and unlimited custom roles.

Trello pricing

• Free: $0 forever, aimed at individuals and small teams. Includes unlimited cards, unlimited storage, and up to 10 boards per workspace.
• Standard: From $5 per user/mo, aimed at small teams that need to manage work and scale collaboration. Includes unlimited boards, advanced checklists, and custom fields.
• Premium: From $10 per user/mo, aimed at teams that need to visualize multiple projects. Includes a range of views, unlimited workspace command runs, templates, and security features.
• Enterprise: From $17.50 per user/mo, aimed at larger organizations that need to connect work across teams with more security and controls. Includes unlimited workspaces, power-up administration, organization-wide permissions, and public board management.

ClickUp vs. Trello: Ease of Use

Implementing new software typically requires some level of learning and adjustment. Here’s how ClickUp and Trello compare in terms of user-friendliness.

ClickUp ease of use

The G2 software user community gives ClickUp 8.5 out of 10 for ease of use. As a blank canvas, ClickUp is a highly customizable tool, but its many features can be overwhelming if you’re new to the interface.

CEO Jean D. explains, “ClickUp can be adapted to suit the needs of individuals, small teams, and even larger organizations. It’s a one-stop solution for project management, task tracking, time management, and more. While ClickUp’s customization options are a strength, they can also be overwhelming for new users. It may take some time to configure the app to your liking.”

Trello ease of use

Trello beats ClickUp for user-friendliness, scoring 9 out of 10 from G2 users. Trello also outperforms ClickUp by 9.1 to 8.2 in the Ease of Setup category. The platform appeals to users who enjoy visualizing their projects with a straightforward layout. Small business user Abel F. provides his experience:

“What I like a lot about Trello is that it is really easy to use. I used it both for personal and professional projects and it always helped me organize my tasks in a very intuitive and easy way.”

ClickUp vs. Trello: Support

Whether you require onboarding support, want to maximize your understanding of the platform, or need to report a bug, Trello and ClickUp differ in their approach to customer support.

ClickUp support

ClickUp scores 8.9 out of 10 for quality of support, according to G2’s users. The platform offers 24/7 support for all users, including those on the free plan. ClickUp also offers webinars, the ClickUp University, and a user community for peer guidance.

Trello support

Users on Trello’s free plan can access community support, while Standard plan users can receive customer support during local business hours. Premium plan users can reach out 24/5, while Enterprise customers are the only tier with 24/7 access. Trello loses a few points to ClickUp in terms of quality of support, scoring 8.5 out of 10 in G2.